Email Aliases

I don’t know about you, but I have a number of email addresses.  For example:

  • I have my main work email address.
  • The email address I use for volunteering, because the variant spelling of my first name confuses people.
  • The email address I use for shopping on line when I think the company is going to spam me

These are all forwarding accounts which means mail sent to them is all forwarded into one email account. Personally, since IMAP supports folders, I use folders to organize that email account. This lets me move between my desktop and mobile world with minimal confusion.

But using these email addresses from my iOS devices has previously required that I create multiple email accounts on my iOS device. Which I find confusing; my unread mail counts are wrong because items are counted multiple times, moving mail into folders may or may not work depending on what account I’m using to view the mail, etc.  It just hasn’t been a very satisfactory solution.

Its’ been made more frustrating, since for years in Outlook I’ve been able to send mail using different email addresses.

But yesterday, I tripped across I feature I think is new in iOS 9.1. The ability to add email aliases to my main account.

Some caveats: I have only tested this with an IMAP account, I’m using iOS 9.1 and iOS 9.2 has just been released. And using an email alias does not change the internet headers attached to the email. In other words, anyone who goes under the hood to examine my email can still see that it was handled by my main email account.  Which is fine, I’m not interested in spoofing mail accounts, rather I just don’t want to confuse people by continually responding from a different email address than the one I gave them.

So to set this up go to Settings>Mail, Contacts, Calendars and pick your email account. Open your Account Information:

iOS EMail Account Settings
iOS EMail Account Settings

You’ll notice the > beside the email address, which indicates another dialogue box.

adding a new addressWhen you move to this Email dialogue, you will find the Add Another Email … option which allows you to type in another email address. This can be any email address, as it is not verified. So make sure you spell your email address correctly.

And when you are done (and its embarrassing how long it took me to figure this out) press the RETURN button on the keyboard to confirm the email address you’ve added. Or it will be lost.

The edit button allows you to choose which email address from your list will be the default.

The From line
The From line appears

When you create a new message you’ll find the From: line appears, using your default address. When you want to change the email address the message is from, touch that line in the message ,

Picking your email address
Picking your email address

and a spin button will appear showing the list of alternate email addresses you’ve created.

Easy to use!