Category Archives: Postcard

New Postcards have arrived!

Picture of new postcards
Picture of new postcards, one for each tip.

Woohoo! The postcards based on the series of posts I did on sharing calendar information in various forms have arrived!

 Postcard back:  sheared Editor calendars
Shared Editor access
 Postcard back: subscription calendars
Subscription calendars
 Postcard back: one time schedule
One time schedule sharing
 Postcard back: owner sharing
Owner sharing

The fronts are pretty and the backs with the tips themselves are looking good too.

One-Time Schedules

In my last post I discussed Subscription Calendars. These are a useful way to keep up to date without requiring you to re-enter important dates in your calendar. Today, I’m talking about One-Time Schedules. These are useful when you have a schedule of events, usually of relatively short duration, that you don’t anticipate a lot of changes to. For example;  perhaps you are organizing a soccer league and want to give the schedule to coaches and players in a convenient format. Creating a One-Time Schedule lets you create a file you can quickly email to users, that they can import into their preferred calendar. This is also a technique you can use to bring a work calendar into your personal calendar.

One-Time Schedule

Exporting a One-Time Calendar from iOS Importing a One-Time Calendar into iOS
The iOS app Week Calendar, can easily export a calendar in a number of formats. This is a paid app, but it has a number of useful features.I recommend creating a new calendar to contain the one-time calendar, to avoid accidentally exporting personal appointments. Start by filtering your view to only the calendar you wish to export. Depending on the version of the app (iPad or iPhone) use the Share or Settings button. Look for the Share or Export option. Enter the Start and End dates for the appointments you wish to export.From the Type option select the ICS calendar format (most modern calendars use the ICS format, if you are exporting for someone using an older calendar format, then select CSV).Press the Export option.

Choose Send by e-mail and the ICS file will be automatically attached to an email.

From the email, touch the ICS attachment. Press the Add All button. Select the calendar you wish to import the events into. Press the Done button.

 

Exporting a One-Time Calendar from Google Importing a One-Time Calendar into Google
The Android app iCal Import/Export CalDav (Free and Pro), can export a calendar in ICS format. This is a paid app, but it has a number of useful features. I recommend creating a new calendar to contain the one-time calendar, to avoid accidentally exporting personal appointments. Open the iCal Import/Export app. Start by selecting the calendar you wish to export. Use the Active Calendar link to open the Choose/edit Calendar window.Touch the Choose other calendar button to open a list of your Google calendars. Touch the calendar you wish to export.Use the back button to return to the main screen.

Touch the Export button.

The Export calendar window will open.

If it is not already selected, choose Email as the delivery method.

Enter the filename you want for the calendar in the Filename text box.

Enter the email of the person you will send the calendar to.

Add a subject line to the email.

Press the Start Export button.

The file will be created and the Export finished window will appear.

Click on the OK option.

The Gmail app will open and the email with the attached file will appear.

Send the email.

From the email, touch the ICS attachment. The iCal Import/Export app will launch and open to the Import Calendar screen. Use the Active Calendar link to open the Choose/edit Calendar window. Touch the Choose other calendar button to open a list of your Google calendars. Touch the calendar you wish to import into.Press the Continue button.Press the Import button.

 

I hope this series of posts on Sharing Calendar information has been useful.

One-Time Calendar Postcard Front and Back
One-Time Calendar Postcard Front and Back

Related Posts:

Subscription Calendars

In my last post I discussed creating calendars with Shared Editor access.  Granting Shared Editor access calendars allows multiple accounts to view and edit appointments on the same calendar. Subscription Calendars are a solution to a different problem. Many public organizations create Subscription Calendars to allow the public to view (but not edit) the organizations’ schedule. I know it is useful  to know your local school district’s schedule of professional days when you are planning holidays.  Perhaps your favourite sports team publishes their schedule this way, or a community group has a public events calendar. Or possibly you’d like to do this yourself, by creating a Subscription Calendar that others can use regardless of whether they use an iOS or Android phone.

Subscription Calendars

If you are planning to create a Subscription Calendar, I recommend subscribing to a calendar or two. Get a feel for the steps required, because you will be asked how to subscribe! While in theory subscription calendars can be created using iOS accounts; my tests have shown that receiving updates outside of the Apple environment is very slow. I recommend creating subscription calendars using a Google Account.

Subscribing to a Calendar in iOS Subscribing to a Calendar using Android
Locate the URL of the calendar you are subscribing to. It will look something like (note the ics extension):

(this is a calendar that I have created based on the Prairie Rose School Division Calendar) Go to Settings>Mail, Contacts, Calendars> Add Account and select Other from the list of account types. Select Add Subscribed Calendar. Type or paste the URL of the calendar into the Server text box. Press the Next button. Choose whether to Remove Alarms from this calendar.  Press the Save button. In the Calendar app, choose to display the subscribed calendar.
From a web browser, go to the page with the subscription calendar. If there is a Google Calendar button for the subscription calendar, click on it. The Calendar will open and a dialog box will ask “Do you want to add this calendar?” Click on the Yes, add this calendar button. If there is no Google Calendar button, you can copy the calendar URL. Then open the Google Calendar. Click on the drop-down beside Other Calendars. Select Add by URL.The Add by URL dialog box will open.Paste or type the calendar URL into the URL text box.Click on the “Add Calendar” button.

Here is a sample of what a Subscription Calendar looks like, when embedded into a website. Note the Google Calendar button at the bottom right of the calendar. Google’s sample code for embedding includes the button automatically.

In my next post I’ll look at creating and distributing One-Time Calendars.

Subscription Calendar Postcard Front and Back
Subscription Calendar Postcard Front and Back

related posts:

Calendars with Shared Editor Access

In my last post, I discussed Calendar Sharing; which allows you to share your calendar seamlessly between Apple and Android devices.  With Shared Editor access, you can set up a shared  calendar useful for family members regardless of what kind of phone or tablet they use. Or perhaps you want to create a cooperative calendar for a team of volunteers. In any event, Shared Editor access allows the owner to grant access to other people so they can read and edit entries on the same calendar.

Shared Editor Calendars

Unsurprisingly, both Google and Apple restrict users from outside their ecosystems from accessing their user accounts. The simplest setup for a Shared Editor calendar is to use Google to create and maintain a shared calendar.

Create the Shared Calendar in Google Access the Shared Calendar from an iOS Device
From a web browser create a Google Account. While your new Gmail email address will be your Google Account user name, you can provide your regular Apple email as a backup recovery email.Open the Calendar.Use the default calendar or create a new calendar for Sharing.Click on the drop-down arrow beside the calendar you wish to share.Select the Share this Calendar option.In the Share with specific people area, enter the Gmail email address of the person you want to share this calendar with in the Person text box. Select the degree of access you want to grant from the Permission Settings drop-down box.Click on the Save button to save the settings. Apple’s Mail, Contacts, Calendars Settings allow you to add your Google account information.Go to Settings>Mail, Contacts, Calendars> Add Account and select Google from the list of account types.Enter your account information.Press the Sign In button.Use the Accept button to grant your device access to your Google account.In the Gmail screen select the portions of your Google account you will use on your Apple device.In the Apple calendar app select the Calendars button and a list of all the Google calendars will appear under the heading “Gmail

In my next post, I’ll look at using Subscription Calendars.

related posts:

Shared Editor Postcard Front and Back
Shared Editor Postcard Front and Back

Calendar Sharing 

 

Calendar Sharing

Its a crazy mixed up world, and people are using lots of different devices; smartphones, tablets, iOS and Android. So what’s a person to do when you really want to share your calendar across the iOS/Android* divide? What if this is your situation:

You have an Android smartphone and an iPad, and you want to share your calendar seamlessly across the two devices. This is Owner Sharing, where you as the owner of the calendar enable full editing of the calendar on another device.

Owner Sharing

If you own an Android and iOS device, then you will have both a Google Account and an Apple ID. Both account types support calendars; it will be up to you to decide which account will contain your calendar. Typically this will also be the account that also contains your contacts and tasks.

Apple Calendar Shared with Google Google Calendar Shared with Apple
Use the SmoothSync for Cloud app. It’s available on the Google Play store for approximately $3.00.  After downloading the app, enter your Apple ID and password and the app will synchronize changes made on either device with your calendars. You will want to customize the Sync Interval; time intervals range from 1 minute to 1 week. To do this, select the SmoothSync app and choose Edit account settings>Sync Interval Apple’s Mail, Contacts, Calendars Settings allow you to add your Google account information.Go to Settings>Mail, Contacts, Calendars> Add Account and select Google from the list of account types.Enter your account information.Press the Sign In button.Use the Accept button to grant your device access to your Google account.In the Gmail screen select the portions of your Google account you will use on your Apple device.In the Apple calendar app select the Calendars button and a list of all the Google calendars will appear under the heading “Gmail

In my next post, I’ll take a look at the best method for setting up Shared Editor Access to the same calendar. This will let multiple people with different accounts, view and edit the same calendar.

 

* iOS is the operating system used by Apple devices such as the iPhone/iPad. Android is the operating system used by a wide variety of phones and tablets that are supported by Google.


Here is the postcard on this topic

Postcard Front and Back
Postcard Front and Back