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One-Time Schedules

In my last post I discussed Subscription Calendars. These are a useful way to keep up to date without requiring you to re-enter important dates in your calendar. Today, I’m talking about One-Time Schedules. These are useful when you have a schedule of events, usually of relatively short duration, that you don’t anticipate a lot of changes to. For example;  perhaps you are organizing a soccer league and want to give the schedule to coaches and players in a convenient format. Creating a One-Time Schedule lets you create a file you can quickly email to users, that they can import into their preferred calendar. This is also a technique you can use to bring a work calendar into your personal calendar.

One-Time Schedule

Exporting a One-Time Calendar from iOS Importing a One-Time Calendar into iOS
The iOS app Week Calendar, can easily export a calendar in a number of formats. This is a paid app, but it has a number of useful features.I recommend creating a new calendar to contain the one-time calendar, to avoid accidentally exporting personal appointments. Start by filtering your view to only the calendar you wish to export. Depending on the version of the app (iPad or iPhone) use the Share or Settings button. Look for the Share or Export option. Enter the Start and End dates for the appointments you wish to export.From the Type option select the ICS calendar format (most modern calendars use the ICS format, if you are exporting for someone using an older calendar format, then select CSV).Press the Export option.

Choose Send by e-mail and the ICS file will be automatically attached to an email.

From the email, touch the ICS attachment. Press the Add All button. Select the calendar you wish to import the events into. Press the Done button.

 

Exporting a One-Time Calendar from Google Importing a One-Time Calendar into Google
The Android app iCal Import/Export CalDav (Free and Pro), can export a calendar in ICS format. This is a paid app, but it has a number of useful features. I recommend creating a new calendar to contain the one-time calendar, to avoid accidentally exporting personal appointments. Open the iCal Import/Export app. Start by selecting the calendar you wish to export. Use the Active Calendar link to open the Choose/edit Calendar window.Touch the Choose other calendar button to open a list of your Google calendars. Touch the calendar you wish to export.Use the back button to return to the main screen.

Touch the Export button.

The Export calendar window will open.

If it is not already selected, choose Email as the delivery method.

Enter the filename you want for the calendar in the Filename text box.

Enter the email of the person you will send the calendar to.

Add a subject line to the email.

Press the Start Export button.

The file will be created and the Export finished window will appear.

Click on the OK option.

The Gmail app will open and the email with the attached file will appear.

Send the email.

From the email, touch the ICS attachment. The iCal Import/Export app will launch and open to the Import Calendar screen. Use the Active Calendar link to open the Choose/edit Calendar window. Touch the Choose other calendar button to open a list of your Google calendars. Touch the calendar you wish to import into.Press the Continue button.Press the Import button.

 

I hope this series of posts on Sharing Calendar information has been useful.

One-Time Calendar Postcard Front and Back
One-Time Calendar Postcard Front and Back

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