Calendars with Shared Editor Access

In my last post, I discussed Calendar Sharing; which allows you to share your calendar seamlessly between Apple and Android devices.  With Shared Editor access, you can set up a shared  calendar useful for family members regardless of what kind of phone or tablet they use. Or perhaps you want to create a cooperative calendar for a team of volunteers. In any event, Shared Editor access allows the owner to grant access to other people so they can read and edit entries on the same calendar.

Shared Editor Calendars

Unsurprisingly, both Google and Apple restrict users from outside their ecosystems from accessing their user accounts. The simplest setup for a Shared Editor calendar is to use Google to create and maintain a shared calendar.

Create the Shared Calendar in Google Access the Shared Calendar from an iOS Device
From a web browser create a Google Account. While your new Gmail email address will be your Google Account user name, you can provide your regular Apple email as a backup recovery email.Open the Calendar.Use the default calendar or create a new calendar for Sharing.Click on the drop-down arrow beside the calendar you wish to share.Select the Share this Calendar option.In the Share with specific people area, enter the Gmail email address of the person you want to share this calendar with in the Person text box. Select the degree of access you want to grant from the Permission Settings drop-down box.Click on the Save button to save the settings. Apple’s Mail, Contacts, Calendars Settings allow you to add your Google account information.Go to Settings>Mail, Contacts, Calendars> Add Account and select Google from the list of account types.Enter your account information.Press the Sign In button.Use the Accept button to grant your device access to your Google account.In the Gmail screen select the portions of your Google account you will use on your Apple device.In the Apple calendar app select the Calendars button and a list of all the Google calendars will appear under the heading “Gmail

In my next post, I’ll look at using Subscription Calendars.

related posts:

Shared Editor Postcard Front and Back
Shared Editor Postcard Front and Back

Calendar Sharing 

 

Calendar Sharing

Its a crazy mixed up world, and people are using lots of different devices; smartphones, tablets, iOS and Android. So what’s a person to do when you really want to share your calendar across the iOS/Android* divide? What if this is your situation:

You have an Android smartphone and an iPad, and you want to share your calendar seamlessly across the two devices. This is Owner Sharing, where you as the owner of the calendar enable full editing of the calendar on another device.

Owner Sharing

If you own an Android and iOS device, then you will have both a Google Account and an Apple ID. Both account types support calendars; it will be up to you to decide which account will contain your calendar. Typically this will also be the account that also contains your contacts and tasks.

Apple Calendar Shared with Google Google Calendar Shared with Apple
Use the SmoothSync for Cloud app. It’s available on the Google Play store for approximately $3.00.  After downloading the app, enter your Apple ID and password and the app will synchronize changes made on either device with your calendars. You will want to customize the Sync Interval; time intervals range from 1 minute to 1 week. To do this, select the SmoothSync app and choose Edit account settings>Sync Interval Apple’s Mail, Contacts, Calendars Settings allow you to add your Google account information.Go to Settings>Mail, Contacts, Calendars> Add Account and select Google from the list of account types.Enter your account information.Press the Sign In button.Use the Accept button to grant your device access to your Google account.In the Gmail screen select the portions of your Google account you will use on your Apple device.In the Apple calendar app select the Calendars button and a list of all the Google calendars will appear under the heading “Gmail

In my next post, I’ll take a look at the best method for setting up Shared Editor Access to the same calendar. This will let multiple people with different accounts, view and edit the same calendar.

 

* iOS is the operating system used by Apple devices such as the iPhone/iPad. Android is the operating system used by a wide variety of phones and tablets that are supported by Google.


Here is the postcard on this topic

Postcard Front and Back
Postcard Front and Back

LATCH

Faced with designing a PowerPoint presentation and you don’t know where to begin? Try using LATCH to organize your material. First proposed by Richard S. Wurman (who also founded TED); LATCH offers a method of organizing your information. LATCH is an acronym that stands for; Location, Alphabetically, Time, Category, Hierarchy. Mr. Wurman’s brilliantly simple idea is that all information can be organized using one of these frameworks.

Some examples of LATCH are useful:
Organizing by LOCATION:

  •  Maps
  •  Diagrams; for example an anatomy diagram labeling parts of the body.

Organizing ALPHABETICALLY:

  • Telephone books
  • Filing systems
  • Indexes

Organizing by TIME:

  • Schedules (for example, a bus schedule)
  • A manufacturing process
  • Historical information

Organize by CATEGORY:

  • Retail stores organize their goods by category
  • Libraries separate their books into Fiction, Non-Fiction and other categories

Organize by HIERARCHY:

  • Best to Worst
  • Lightest to Heaviest
  • Military Command structures

You might enjoy watching the following: https://www.youtube.com/watch?v=Tgi1JQGHENI#t=12

Some kinds of information can be organized using more than one of these methods. For example a bus schedule is better understood if a map accompanies it. As the author of a presentation it is your job to figure out which method is best for your presentation or if multiple methods would bring greater clarity.

Using LATCH can help the presentation flow better and it can also help users recall more information, more effectively. Psychological studies have determined that when presented with a list of information, people can remember roughly 7 items (plus or minus 2 ). And that the longer the list is, the better chance people have of forgetting everything. So if you have 12 things to tell people, how can you help them remember?

When people have longer pieces of information to remember, they divide that information into “chunks“ that are easier to remember. Think about the telephone number 867-5309 . If you are trying to memorize that number, is it easier to remember?

8
6
7
5
3
0
9
Or
867
5309

By “chunking” the number you reduce a longer list into 2 items.

When my husband was in university he enrolled in a course that he wasn’t really looking forward to – “The Biology of Invertebrate Animals”, because he knew that there would be a lot of memorization. But his professor did something interesting; at the end of discussing each animal, he would talk jokingly about how they would cook that animal in China (he was Chinese). The humour helped of course, but he was also categorizing the animals in an interesting way “Animals We Eat” vs. “Animal We Don’t Eat”.

In some ways, this categorization was completely artificial – students weren’t tested on Chinese recipes after all. But usefully, it provided an interesting category system that helped students to “chunk” the information and retain it. Even now, many years later, my husband can recall invertebrate information because of this categorization system.
By organizing your information using LATCH, you help your audience group it into meaningful chunks, so they will retain more information.


[†] On a bad day, a very short list.

[‡] Now you have the Tommy Tutone song stuck in your head. https://www.youtube.com/watch?v=ON56AKnqbog